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E-mail backup — Using Mail Forward And Gmail

Written by Anurag Bhateja on April 27, 2009 – 9:11 am -

In my last post on e-mail backups I explained the steps for creating e-mail bakups using server based mail forward system and filters in yahoo mail. Some of my readers have asked me if the same is possible in Gmail or not.

We can forward the mails to Gmail account and fortunately filters are also available in Gmail but you can not sort them in folders in Gmail as there is no option of folders in Gmail. You can only label them while creating filters. The following steps will help you in creating forwards in Cpanel and creating label based filters in Gmail.

I again recommend to create a new mail ID in gmail for backup system to avid any mess in your primary Gmail account.

First step to make the server mail account to forward a copy of your mail to specific mail ID, login into your control panel. On assuming you are using the most popular cpanel for managing your hosting account, please follow the following steps.
1. Go to cpanel and login.
2. Find “Forwarders” under Mail and click on it.

3. Click on “Add Forwarder”. If there are no forwarders added, you see the line “There are no forwarders configured for the current domain.”

4. Now choose the mail address which you want to backup and write the mail ID on which you want the backup.

5. Click on “Add Forwarder”.’

Now you may close the cpanel and move to the Gmail account.

1. Click on the “Settings” button in top right.
2. Now Click on filters.

3. Click on “Create a new filter”.

4. Now on “To:” section write the mail ID from which backup mails are coming and click on next step.

5. In the next step check “Apply the label” option and from drop down select a label. If a label is not created yet click on “New Label” in drop down. It will ask you for the name you want to give.

6. Click on “Create Filter”