Combining Mail Forward And Filters For Ultimate e-Mail Backup
Written by Anurag Bhateja on April 25, 2009 – 12:17 am -E-mails, no doubt are becoming very important part of our life day by day. We are using e-mails for professional as well as personal purpose. Many of the internet users, if have their own domain and hosting, prefer to use self-hosted mail system. The mails are delivered on servers and then moved to pop3 mail clients like outlook. Some of them also use the server mailing system for mail storage and for sending and reading mails. They do not download mails anywhere.
Sometimes some horrible situations occur for those who use the self-hosted mailing system. Such situation may result in loss of entire mail data from the server. In such situations creating a strong mail backup system with help of Mail Forwarding and Filters on backup mail client is the best solution.
For mail backup system I shall strongly recommend Yahoo Mail because of two reasons, first it has unlimited storage space and second is that in yahoo mail you can filter mails to go in specific folders as soon as they are delivered to the mail account. Another thing which I shall say is that you should not use your primary yahoo mail account for getting backups of your mails and make a new one for that. This will help you keep mails sorted and this will not make your primary yahoo mail account messy.
First step to make the server mail account to forward a copy of your mail to specific mail ID, login into your control panel. On assuming you are using the most popular cpanel for managing your hosting account, please follow the following steps.
1. Go to cpanel and login.
2. Find “Forwarders” under Mail and click on it.
3. Click on “Add Forwarder”. If there are no forwarders added, you see the line “There are no forwarders configured for the current domain.”
4. Now choose the mail address which you want to backup and write the mail ID on which you want the backup.
5. Click on “Add Forwarder”.’
Now you may close the cpanel and move to the yahoo mail account.
1. Click on options from right top.
2. Click on filters and then click on “Create or Edit Filters”. You can create up to 100 filters in free yahoo mail account.
3. Now a new tab/window will open. Click on add button in it.
4. On the next page you will find some fields. Give a name to the filter say “yourmailid@yourdomain.com” e.g. “me@anuragbhateja.com” or just any name you want.
5. In “To” Section write the full mail ID i.e. yourmailid@yourdomain.com.
6. Choose the folder in which you want the mail to be sorted. If you have not created a folder yet, choose new folder. When you click on “Add Filter” button it will ask name for the new folder.
You are done!
Do remember to check this backup mail account once in a week so that you avoid any possibilities of suspension of your yahoo mail account. Although it takes three months on non activity but it is always better to be on safer side.
Now every time a mail is delivered on your self-hosted mail server, a copy will be sent by the server to this yahoo mail account and the yahoo mail account will sort it in the specific folder. You can create 100 mail account backups in free mail account as you can make 100 filters 
. For another mail account backup just follow the steps again.
Tags: cpanel, create email backups with yahoo mail, email, how to backup emails, Linux servers, mail backup, mail forwards, outlook, pop3, self hosted mail system, yahoo mail folders
Posted in Tutorials | 5 Comments »
How To Configure POP3 in Gmail
Written by Anurag Bhateja on April 17, 2008 – 5:00 pm -Configuring Mail Account in Gmail
>> Login to your Gmail Account
>> Click on settings
>> Click on accounts
>> Under Get mail from other accounts, click on Add another mail account
>> Write the mail ID like info@yourdomain.com
>> Fill username: Your mail ID
>> Password: –password–
>> Check “Leave a copy of retrieved message on the server” if you want to keep copy of the mail on server else leave it unchecked.
>> Leave “Always use a secure connection (SSL) when retrieving mail” unchecked.
>> Check Label incoming messages and select new label from drop down.
>> Write label say yourdomain
>> Click on next.
>> Select “Yes, I want to be able to send mail as admin@yourdomain.com” so that you can send mails by this ID.
>> Click on next step.
>> Fill the desired name from which you want reply mails like Anurag Bhateja
>> Click on send verification
>> Close this window
>> Refresh your gmail inbox
>> Open mail with confirmation mail in your inbox.
>> Click on the link provided.
Now you are all set to use your server mail ID on Gmail. You can see the new mails just by login your gmail account. It will be directly delivered to the folder you have selected.
Tags: gmail, Google, google mail, pop3, pop3 configure
Posted in Tutorials | 13 Comments »
How to configure POP3 in Yahoo!Mail
Written by Anurag Bhateja on April 17, 2008 – 4:00 pm -Say if you have created mail ID info@yourdomain.com.
Please follow the following steps to configure the account in your yahoo account.
>> Login to your Yahoo! account.
>> Create a folder with desired name like info.
>> Go to options
>> Now go to Mail Addresses under management.
>> Click on Add.
>> Give any name to your account and click on Continue.
>> Now add the name in the again and the Email ID — info@yourdomain.com and click on continue.
>> Add Mail Server: mail.yourdomain.com
>> Username: info@yourdomain.com
>> Password: — Password –
>> Indicator of your choice.
>> Click on SETUP MAIL SERVER.
>> It will ask you to send verification mail.
>> Now keep this explorer window open and in a new Explorer window open http://www.yourdomain.com/webmail
>> Username: info@yourdomain.com
>> Password: — Password –
>> Click on Horde Mail
>> Now Click on MAIL on it.
>> Copy the verification code
>> Come back to your Yahoo page which is open.
>> Add the verification code.
>> Now the same page will open which has ADD/EDIT/DELETE buttons i.e. Mail Management page will come.
>> Select your mail ID info@yourdomain.com and click on edit.
>> Scroll down and you will find a drop down for Folders you have in your mail account. Select the folder Enquiry or whatever the name u have given to the folder above.
>> Uncheck Leave mail on POP server, Retrieve new messages only and Use Filters and keep Override default POP port unchecked.
>> Click on save changes.
Tags: pop3, pop3 configure, yahoo, yahoo mail
Posted in Tutorials | 18 Comments »
